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WORKPLAN AND COSTING GUIDANCE

The Workplan and Costing Guidance Tool is one of a suite of applied Community Well-being tools developed by SGIGs to form part of the online Data Governance and Management toolkit. It presents a scenario workplan for a census project, including financial considerations, that draws through the core, fictional, Sulingituk Government case study utilized across the toolkit. Like all the scenarios in the toolkit, the intention is to translate concepts into concrete, accessible examples.

This Tool should be used in conjunction with the Data Collection and Analysis Tool to further support SGIGs in planning and costing a census project, including requesting and evaluating proposals from any external service providers.

Every SGIG is unique, and there is tremendous diversity across SGIGs in culture, language, geography, history, norms, capacity, budget, objectives, and more. Similarly, every SGIG will have a unique set of interests when it comes to primary data collection. For this reason, producing a single, definitive census workplan and budget for SGIGs is not possible; a cookie-cutter tool simply would not suit the needs of every SGIG. Nevertheless, there is value in providing SGIGs with a helpful starting point, including high level considerations, broad phases of work, and cost areas that can be built on and adapted by SGIGs for their unique context.

Below is a summary of what is found in the Workplan and Costing Guidance Tool, as well as a webinar video for further guidance. The full Tool is downloadable as a PDF below and contains additional information. Importantly,  the work plan and costing guidance provided in this Tool should be understood as a fictional example, subject to significant variation across unique census projects, and current to 2023/24 prices.

Financial Considerations

There are a wide range of options in terms of the project budget for the Sulingituk Census. There are a few key factors that will drive the cost for the overall project, including in this fictional case that Sulingituk has excluded any broader data governance development interests and is focusing specifically on a Census and associated activities. Key drivers of their costs include:

  • Extent to which the Census Team is composed of staff already working for Sulingituk Government. If the Government can leverage internal staff, then contractor costs can be minimized.
  • Sulingituk Government buy-in to the project and trust between members and the project, Government Administration, and Leadership. Low trust environments require a much larger investment, particularly in enumeration.
  • The number and type of products desired. There is a wide range and number of products that could be developed and the cost of those products varies quite a bit (see “Census Products” below).

Workplan Summary

Figure 1.1: Sulingituk Census Workplan Timeline

Figure 1.1 outlines a six-phase approach to guide the development of the Sulingituk Census. Some activities of the workplan will be carried out with internal capacity while others will require external support. The term “Census Team” is used throughout this work plan to refer to all major contributors to the project, both internal and external to Sulingituk Government.

  1. Project management: Develop an overarching project plan to deliver on the information needs of the project, identifying and managing risks, and coordinating the Census Team’s work for the duration of the project.
  2. Policy development: Develop any policies required for Census-related activities that might not already exist. For example, data collection, storage, use, and dissemination policies.
  3. Communications and engagement: Work with the Government’s Communications Department to collaboratively develop and implement a communications and engagement plan, including key messages, modes of communication, and communication assets for target audiences, as well as timing and communications and engagement process. Ensure the Census is well understood and supported by Sulingituk leadership and members.
  4. Questionnaire and methodology design: Design the Census questionnaire, plan the enumeration strategy, and develop a data analysis plan to outline how the results of the Census will be developed. This phase ties the entire project together from the information needs of the project all the way through to how the data might be weighted in the development of Census products.
  5. Enumerator training and data collection: Recruit and train enumerators, carry out the Census by overseeing distribution and promoting participation according to the communications plan, and provide ongoing support to enumerators during the Census period.
  6. Reporting: Analyze the data, produce results according to the analysis plan, and developing additional visual outputs to share findings with different audiences. The extent of this phase depends on the desired set of products.

    Figure 1.1: Sulingituk Census Workplan Timeline

Figure 1.1 Sulingituk Census Workplan Timeline

The workplan summary is provided as a starting point to inform Sulingituk Government’s decision-making related to pursuing the Census. To read a more detailed version of the scenario workplan, download the full Workplan and Costing Guidance Tool. 

Census Products

To make the most of the Census, some potential products with a variety of uses to communicate the findings from the Census have been identified as a starting point to inform Sulingituk Government’s decision-making. These products are at different levels of complexity and can be customized based on what works best for Sulingituk and for the Government’s priorities. Further planning will inform the final choice of products.

Census product examples include:

  • Final summary report
  • Custom data tables and analyses (ad hoc data requests)
  • Knowledge transfer workshops or similar capacity-building tools
  • Immersive and interactive web-based tools

To learn more about summary reporting, ad hoc data requests, knowledge transfer and capacity building options, interactive web tools, and how the Sulingituk Government could use these products, download the full Workplan and Costing Guidance Tool. 

Downloadable documents

Workplan and Costing Guidance Tool